Five ways to protect your print documents

Today, even the smallest businesses know it: document security is paramount.
When it comes to data breaches, covert government attacks and the most notorious cyber criminals spill a lot of ink, but the most common threats are far less thrilling.
 
If you’re using a printer that isn’t right for your needs, it’s frustrating how easy it is to inadvertently leak confidential information. Here are five things you must avoid if you want to protect your print document:
 
1. Never leave your documents in the printer tray:
 
See that pile of documents in your printer’s tray? It’s not just waste, it’s also a threat to your business. The salary data of your employees, the information of your customers, your company’s financial plan or even its road map could easily be there.
 
To prevent this critical data from falling into the wrong hands, make sure your printer is smart enough to require user authentication before printing any documents.
 
2. Sending document not protected by passwords:
 
Imagine sending a document to Seun in the financial department of your organization. After scanning the document as quickly as possible then you send it … but not to the right Seun. Oops! Am you’ve once experienced this. Go for a printer that helps you password protect your files.
 
3. Saving sensitive files in an unsecured folder:
 
When one of your employees needs to scan a document and save it to the cloud, they usually save it locally first. Whether it’s on his desktop or in a folder, if he forgets to delete this file locally once it’s backed up to Dropbox, Google Drive, or any other cloud service, your business could be affected.
To protect your confidential documents, equip yourself with a printer smart enough to automatically save files to the cloud. Your users won’t need to worry about it anymore.
 
4. Asking a colleague to print for you:
 
Mobile workers often need to print documents at the last minute. They generally call on a collaborator to print the documents for them. If sensitive data is saved in an unsecured location, it could hurt your business. If your printer supports mobile printing, your mobile workers can now manage the printing of their files themselves. Problem solved.
 
5. Leaving your data in the hard drive of the printer:
 
You may not see your printer as a computer, yet smart printers come with hard drives and have become essential to the flow of information within your business.
 
So make sure that your printer automatically overwrites the data on its hard drive. Most importantly, make sure the data is encrypted as it should.
 
The leak of confidential data is a nightmare for any business, especially if it can be easily avoided.
Do not leave anything to chance. Get a smart printer that has all the features you need to secure your information flow, and all the intelligence you need to help your employees work better and more efficiently.
 
Information security is a priority for businesses of all sizes. Many already trust the Epson brand and rely on the smartest Epson enterprise printers on the market. Contact Us to find out how our Epson Printers can improve productivity, mobility and security in your business.